When applying for a visa—especially to countries like Canada, the UK, Australia, or New Zealand—your application isn’t just about documents. It’s about telling your story clearly and truthfully. That’s where a Letter of Explanation (LoE) comes in.
Many Nigerians submit a flawless bank statement or admission letter but forget one thing: visa officers are not mind readers. If something in your application might raise questions, you need to explain it—before they assume the worst.
What Is a Letter of Explanation (LoE)?
A Letter of Explanation is a voluntary but powerful document that:
Clarifies any unusual part of your application.
Provides context for things like career gaps, travel history, finances, or low grades.
Helps you control the narrative before an officer draws negative conclusions.
You’re not begging. You’re simply telling your truth—strategically.
�� When Should You Include an LoE?
You should definitely write an LoE if:
You have a visa refusal in the past.
There’s a gap in your employment or education.
Your travel history is weak or non-existent.
You’re using a sponsor who is not a direct parent or spouse.
Your funds were recently deposited or sourced from multiple places.
You’re switching careers drastically (e.g., from Nursing to Tech).
You have a previous immigration violation.
How to Structure a Strong Letter of Explanation
Keep it simple, professional, and factual. Use clear headings or paragraphs. Here’s a good format:
1. Introduction
State who you are, what visa you’re applying for, and your purpose for the letter.
“My name is Chinedu Okoro. I am applying for a Canadian study permit to pursue a Master’s in Public Health at the University of Ottawa, starting Fall 2025. This letter is to clarify certain areas of my application that may need additional explanation.”
2. Clarify the Specific Issue(s)
Address each issue honestly, and explain the “why” behind it.
“Regarding the two-year gap between 2021 and 2023, I was unemployed due to the COVID-19 pandemic. During that time, I focused on upskilling via online certifications and supporting my family’s business.”
3. Provide Supporting Evidence
If possible, mention any documents that back up your story.
“Attached is my Coursera certificate and a letter from my family business confirming my role.”
4. Reaffirm Your Intentions
End by restating your plans to comply with visa rules.
“I am committed to returning to Nigeria upon completing my program to apply my new knowledge in improving public health systems locally.”
Common Mistakes Nigerians Make in LoEs
Turning it into a sob story instead of a professional explanation.
Writing in informal, emotional, or defensive language.
Copy-pasting online templates without tailoring to your story.
Making vague or contradictory statements.
Writing too long—keep it 1–2 pages max.
Real Examples of LoE Topics That Helped Visa Approval
Explaining why an uncle (not a parent) is sponsoring your trip.
Clarifying a large deposit with a bank letter and sales agreement.
Explaining a failed visa attempt and what changed in your new application.
Describing how your study aligns with your long-term goals, even if it’s a career switch.
Final Thoughts: Your LoE Is Your Voice on Paper
Don’t assume the visa officer will “understand your situation.” If anything seems off or inconsistent, they’ll lean toward refusal unless you speak up—clearly and respectfully.
A well-written Letter of Explanation doesn’t guarantee approval, but it can absolutely be the difference between a YES and a NO.
Need help writing a compelling Letter of Explanation or reapplying after a refusal?
Loyalty Travels and Logistics Ltd is here to help you craft your strongest possible application—truthfully, strategically, and professionally.
Book a personalized consultation today.